This Policy applies to all external parties with whom we interact, including but not limited to individual clients, representatives of client organisations, visitors to our offices, and other users of our legal and related services. Defined terms used in this Policy are explained in "Annexure A".
The main purposes of collecting Personal Information through this Website is:
Additionally, individuals who voluntarily register on our mailing list, will receive our monthly email, Crib Sheet, along with information about upcoming events.
Personal Information means information that is about any individual, or from which any individual is directly or indirectly identifiable, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.
We collect the following Personal Information through the Website:
Information You Provide to Us:
When you use our Website, including when you create an account in our Careers section or submit a Curriculum Vitae (“CV") to us, or when you ask a question through the Website, you may provide us with information that identifies you or your contacts (“Personal Information”), such as:
Information We Collect from You Automatically:
When you use the Website, we may also collect information about your use of the Website and the device used to access the Website that relates to you, but on its own does not identify you (“Non-Personal Information”) such as your:
Where we need to process your sensitive Personal Information, we will do so in the ordinary course of our business, for a legitimate purpose, and in accordance with applicable law.
We will Process your Personal Information in the ordinary course of the business of providing our services. We will primarily use your Personal Information only for the purpose for which it was originally or primarily collected. We will use your Personal Information for a secondary purpose only if such purpose constitutes a legitimate interest and is closely related to the original or primary purpose for which the Personal Information was collected. We may subject your Personal Information to processing during the course of various activities, including, without limitation, the following:
We may process your Personal Information for relationship management and marketing purposes in relation to our services (including, but not limited to, processing that is necessary for the development and improvement of our services), for accounts management, and for marketing activities in order to establish, maintain and/or improve our relationship with you and our Service Providers. We may also analyse your Personal Information for statistical purposes.
We may process your Personal Information for internal management and management reporting purposes, including but not limited to conducting internal audits, conducting internal investigations, implementing internal business controls, providing central processing facilities, for insurance purposes and for management reporting analysis. We may process your Personal Information for safety and security purposes.
When we obtain Personal Information through a consent form, the legal ground is consent. Otherwise, we may rely on the legitimate interest within which the information is obtained and processed.
Digitas Liquorice may share your Personal Information in connection with:
We may also group demographic information that we collect from the Website users into aggregate data for the same purposes. We reserve the right to use and share any such Non-Personal Information collected on the Website with third parties for any lawful purpose.
Please contact firstname.lastname@example.org if you want to see any Personal Information stored about you in our records. We will honour your legal right to view your Personal Information in accordance with applicable privacy law. If you think that any of the Personal Information collected through the Website is incorrect, confusing or incomplete, please contact email@example.com.
You may also ask us to erase, restrict or port your Personal Information and you may tell us if you object to our use of your Personal Information.
Personal Information will be stored by us in accordance with our applicable data retention requirements and corporate policies.
We use a variety of methods, such as firewalls, intrusion detection software and manual security procedures, to secure your Personal Information against loss or damage and to help protect the accuracy and security of Personal Information and to prevent unauthorised access or improper use.
However, due to the inherent nature of the internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the internet or while stored on our system or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers. We will have no liability for disclosure of your information due to errors or unauthorised acts of third parties during or after transmission.
If you think that the Website or any Personal Information is not secure or that there has been unauthorised access to the Website or your Personal Information, please contact firstname.lastname@example.org immediately.
Your Personal Information is transferred to the US, which is not considered to have the same level of data protection as in the EU. However, we ensure all data transfers comply with applicable legal requirements (under intercompany agreements with appropriate contractual protections). Should you wish to know more about how data is protected or wish to request a copy of the contractual protections please contact email@example.com.
The Personal Information provided to Digitas Liquorice should be accurate, complete and up-to-date. Should Personal Information change, the onus is on the provider of such data to notify Digitas Liquorice of the change and provide Digitas Liquorice with the accurate data.
Digitas Liquorice will restrict its processing of Personal Information to data which is sufficient for the fulfilment of the primary purpose and applicable legitimate purpose for which it was collected.
Digitas Liquorice shall only retain and store Personal Information for the period for which the data is required to serve its primary purpose or a legitimate interest or for the period required to comply with an applicable legal requirement, whichever is longer.
We may process your Personal Information for the purposes of providing you with information regarding services that may be of interest to you. You may unsubscribe for free at any time. If you currently receive marketing information from us, which you would prefer not to receive in the future, please email us at firstname.lastname@example.org.
A cookie is a small file which is placed on your computer's hard drive. If you choose to accept cookies (see below), the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us to provide you with a better Website, by enabling us to monitor which pages you find useful and which you do not.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the Website.
A Web beacon is an electronic image, also called a single-pixel or clear GIF, placed in the code of a webpage or in emails. The Website uses Web beacons to track traffic patterns of users as they navigate from one page to another. This information lets us tune and improve our users' browsing experience. We also use Web beacons through a third-party Website analytics provider, as well as standard Web server log files, to help us count visitors and evaluate the Website's technical capacity. This information tells us how many people visit the Website, and helps us decide how to arrange pages in the most user-friendly way. This also helps us keep the Website browser-friendly and more useful to our users.
Digitas Liquorice does not currently take actions to respond to Do not track signals because a uniform technological standard has not yet been developed. We continue to review new technologies and may adopt a standard once one is created.
"Associates" means Digitas Liquorice’ shareholders, Digitas Liquorice’ subsidiaries and the directors, employees and consultants of Digitas Liquorice or of any of its subsidiaries.
"Cookie" means a small file that is placed on your device when you visit a website. In this Policy, a reference to a "Cookie" includes analogous technologies such as web beacons and clear Graphic Interchange Format files ("GIFs").
"Operator" means any person or entity that Processes Personal Information on behalf of the Responsible Party.
"Personal Information" means information that is about any individual, or from which any individual is directly or indirectly identifiable, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.
"POPIA" means the Protection of Personal Information Act 4 of 2013.
"Process", "Processing" or "Processed" means anything that is done with any Personal Information, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
"Responsible Party" means the entity that decides how and why Personal Information is processed.
"Sensitive Personal Information" means Personal Information about race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, any actual or alleged criminal offences or penalties, national identification number, or any other information that may be deemed to be sensitive under applicable law.
"Service Provider" means third-party providers of various services whom we engage, including, but not limited to, providers of information technology, communication, file storage, data storage, copying, printing, accounting or auditing services, counsel, experts, investigators, correspondent attorneys, translators, taxation consultants and our insurers and professional advisors.
"Website" means any website operated, or maintained, by us or on our behalf.
Last Updated: 23 May 2023